Data Protection Notice
Last Updated: 19/05/2026
This website is owned, operated, and provided by Panathenea non-profit civil partnership, a company established under the laws of Greece with registered company number 170612801000 and registered tax number 996618949, having its registered address at Arkadiou 2 & Mesogeion 308, Cholargos, Attica, P.C. 15562 (hereinafter, “Company”, “we”, “us”, “our”) who is also responsible for managing it.
The Company is committed to respecting and protecting your Personal Data, and complying with applicable regulations on personal data protection, including with the General Data Protection Regulation EU 2016/679 (the “GDPR”), Law 4624/2019, Law 3471/2006, as well as with directives and guidelines of the Hellenic Data Protection Authority (the “HDPA”) and the European Data Protection Board. The present data protection notice (hereinafter the “Notice”) describes how the Company, under its capacity as data controller (within the meaning of the GDPR), processes your Personal Data in the following contexts:
- when you access, browse, or use the Website www.panathenea.org (the “Website”); and/or (b) when you purchase a ticket for, register for, or attend a Panathenea Event (as “Attendee”); and/or (c) when you are featured in photographs, videos, or other media captured during a Panathenea Event.
References in this Notice to “you” or “your” are references to individuals whose Personal Data we process, including: (i) natural persons accessing, browsing, or using the Website; and (ii) natural persons who purchase tickets for, register for, or attend Panathenea Events (whether or not they have separately interacted with the Webstie).
In this Notice, “Personal Data” means any information that enables you to be identified, directly or indirectly, as an individual, in particular by reference to an identifier, such as your name, an identification number, location data, an online identifier (e.g., your IP address), etc.
The Website uses trackers (e.g., cookies) to provide you with a safe and enhanced navigation experience, also in order for you to be able to use the functions of the Website and the Company services. The processing of personal data in this context is subject to the Notice on the use of trackers, where you may be informed on how the Website uses trackers.
By using the Website, you unconditionally declare and acknowledge that you have reviewed and understood the present Notice. If you do not agree with any of the terms included herein, you should refrain from browsing and using the Website’s functionalities.
We may update this Notice from time to time (e.g., to reflect a change in the applicable legal framework or a change in our practices) and will revise the date at the top of this document to reflect the date when such update occurred. You should check frequently for updates. By accessing the Website after the effective date of the Notice, you are deemed to have reviewed our then-current Notice.
1. Purposes of Personal Data processing and legal bases
When you visit and use the Website, we collect and process certain Personal Data, to be able to offer access to the Website and its functionalities.
The Personal Data that we collect and further process about you are mostly collected directly from you and depend on the context of your interaction with us and the Website.
As applicable and depending on the specific purpose for which we process your Personal Data, we collect the following categories of Personal Data for the following purposes and on the basis of the:
In case you contact us via the Website’s chat (Panathēnea Chatbot) we will collect and further process your name, email address, and the contents of your message. If you contact us via info@panathenea.org, we will collect and further process your email address and the contents of your message. The purpose of processing your Personal Data in both cases is to receive, review, handle messages and respond to your message. The legal basis for processing your Personal Data is our legitimate interest to properly handle messages, requests, or queries submitted by third parties.
In case you subscribe to our newsletters, we will collect and further process your email address. The purpose of processing your Personal Data is to send you our newsletters, event invitations, and updates. The legal basis for processing your Personal Data in this context is your consent, which you can withdraw at any time by easily clicking the “unsubscribe” option that will be included at the end of all our messages.
In case you apply to join us as a volunteer, we will collect and further process your first name, last name, email address, and phone number. The purpose of processing your Personal Data in this case is to be able to get in touch with you in order to explore the possibility of your participation in Panathēnea as a volunteer. The legal basis for processing your Personal Data for this purpose is our legitimate interest to take the necessary steps to evaluate nominations for Panathēnea volunteers.
In case you apply to join us as a partner, we will collect and further process your first name, last name, the name and company type (e.g., startup, VC, etc.) of the company you represent or work for, and your email address. The purpose of processing your Personal Data is to be able to communicate with you in order to explore and look into a possible cooperation. The legal bases for this purpose are our legitimate interest to take the necessary steps in evaluating nominations for Panathēnea partners and in order to take steps prior to entering into a contract.
If you purchase a ticket for or register to attend a Panathenea Event, we will receive and process your personal data from our ticketing partner. The personal data processed may include your first name, last name, email address, telephone number, ticket category (e.g., startup, investor, artist, general press), and any other information you provide in the course of registration. We process this data for the following purposes: (a) to manage your registration and confirm attendance; (b) to issue your event badge and access credentials; (c) to send you event-related communications (see below); and (d) to ensure the safety and security of the event. The legal basis for this processing is the performance of a contract to which you are party, namely your participation in the Panathenea Event, and, where applicable, are legitimate interest in the organization and management of Panathenea Events. Your personal data collected in this context will be retained for as long as relevant for record-keeping and future event planning purposes.
If you have a purchased a ticket for or registered to attend a Panathenea Event, we may send you communications by email or other means relating to (a) event logistics, venue information, and programme updates; (b) schedule changes or other information necessary for your attendance; (c) post-event surveys or feedback requests; and (d) information about future Panathenea Events, where you have not opted out of receiving such communications. The legal basis for event-logistics communications is the performance of a contract, namely your participation in the Panathenea Event. The legal basis for post-event surveys and future-event communications is our legitimate interest in maintaining our relationship with our community and informing past attendees of upcoming events. You may opt out of marketing-related event communications either when purchasing your ticket or at any time by clicking the unsubscribe link in any email or by contacting us at the contact details set out at the end of the present notice. Personal data processed for event-logistics communications will be retained until the conclusion of the relevant Panathenea Event. Personal data processed for post-event surveys and future-event communications will be retained until you object (unsubscribe) to receiving such communications.
During Panathenea Events, photography and videography take place. Images and recordings captured during the event may feature attendees as part of the audience or general event setting. We process such images and recordings for promotional and communication purposes, including publication on our website, social media channels (such as LinkedIn, Instagram, and Facebook), press materials, and other marketing or archival activities relating to Panathenea Events. The legal basis for this processing is our legitimate interest in documenting and promoting Panathenea Events. We consider this processing to be proportionate to the interests of attendees, as: (i) photography is an expected and customary feature of events of this nature; (ii) images are taken of attendees as part of the audience or event setting, and are not intended to single out or focus exclusively on specific individuals without justification; and (iii) attendees are informed of this practice in advance, both through this Notice and through on-site signage at the event venue. Photographs and videos are retained for as long as they remain relevant for promotional, communication or archival purposes. You have the right to object to the taking and use of photographs and videos, but please note that where the processing is technically irreversible (e.g., where an image has already been published), we will use reasonable endeavours to accommodate your request but may not be able to guarantee full removal in all cases.
Recipients of Personal Data
We engage external service providers, who are recipients of your Personal Data to the extent necessary in the context of the services they provide to us, including IT and system administration services, data hosting services, marketing communications services, IT support services, website provider, our ticketing partner for the purposes of ticket sales and event registration management, event management service providers, including badge printing services and on-site logistics providers; and social media platforms to the extent that we publish event-related content featuring attendees.
3. International transfers of Personal Data
Ιn the framework of cooperation with the aforesaid recipients, any transfer of your personal data outside the EU/EEA for the purpose of achieving the above processing purposes, due to sharing of personal data with them, will be based on an adequacy decision issued by the European Commission or subject to suitable and appropriate safeguards and conditions to ensure an adequate level of data protection, e.g., data transfer agreements based on standard contractual clauses approved by the European Commission. For further information on how the Company protects personal data when transferred outside the EU/EEA or in order to obtain a copy of the safeguards we implement to protect personal data when transferred outside the EU/EEA, please contact us at info@panathenea.org.
4. Data retention
Your Personal Data processed for the aforementioned purposes will generally be retained for as long as it is necessary to fulfil the purposes for which it was collected, as follows: (a) contact and chatbot communications: until the relevant request has been properly handled; (b) newsletter subscriptions: until you withdraw your consent; (c) volunteer and partner applications: for as long as necessary to evaluate the relevant nomination or applications and for as long as volunteer or partner with us; (d) attendee registration data: for as long as relevant for record-keeping; (e) event-related communications: personal data processed for logistics communications is retained until the conclusion of the relevant event and personal data processed for post-event and future-event communications is retained until you object (unsubscribe) to receiving such communications; (f) Event photographs and videos: for as long as they remain relevant to promotional and communication purposes or for archiving purposes.
Once the data processing purpose is completed, we will either delete or anonymize your Personal Data, unless statutory retention requirements apply (e.g., to comply with regulatory and accounting requirements, or for the establishment or defense of legal claims).
With regard to the retention of information collected via cookies and other trackers, please read our Notice on the use of trackers.
5. Your rights
Under the conditions provided in the relevant legislation, you have the following rights regarding the protection of your Personal Data:
Right of access: You may contact us in order to be informed and receive explanations as to whether we process Personal Data that concern you, the categories of such data, as well as how we process them. You can also request a copy of your Personal Data which we process.
Right to rectification: If you believe that your data are inaccurate or are missing, you have the right to request the rectification or the completion thereof.
Right to erasure: Under appropriate circumstances, such as when the data are no longer necessary or if you have withdrawn your consent, you can request us to proceed with erasure of the data.
Right to restriction of processing: If you believe that your data are inaccurate or that processing is unlawful or that we no longer need the data or you have objections to the automated processing (if applicable), you have the right to request the restriction of processing.
Right to data portability: You may request to receive the data concerning you in a structured, commonly used, and machine-readable format, as well as to transfer those data to another organization (controller), which you will indicate to us.
Right to withdraw your consent: You may withdraw your consent at any time, without your withdrawal affecting the lawfulness of the processing based on your consent before its withdrawal.
Right to object: You may object to the processing of your Personal Data and we will stop processing your Personal Data, unless, inter alia, there are compelling legitimate grounds for the processing which override your interests, rights, and freedoms.
6. Right to lodge a complaint with the HDPA
You have the right to lodge a complaint with the HDPA with regard to matters that concern the processing of your Personal Data by the Company. The HDPA is based in Athens (1-3, Kifisias Avenue, GR-11523). More information on the competence of the HDPA and how to lodge a complaint can be found at www.dpa.gr.
7. How to contact us
For any queries regarding this Notice or to exercise your rights, please contact us at info@panathenea.org
We reserve the right to update this Notice periodically. Changes will be posted on this page, and the "Last Updated" date will be revised accordingly. In cases of significant modifications, we will provide notice via email or a website announcement. Users are encouraged to review this Notice regularly to stay informed about our data practices.